CAERLEON
JUNIOR YOUTH
F.C.
(Affiliated to
Founded
1988
CONSTITUTION
1 NAME
The Club
shall be known as Caerleon Junior and Youth Football Club, affiliated to the
Gwent County Football Association and a member of the
2 TEAM CATEGORIES
a) Mini/Junior Teams shall be
of the age group U7, U8, U9, U10 and U11. These children will be expected to
play in their own age group. An U6 squad will be developed at the start of each
season but will not play official matches until the following season.
b) Youth Teams shall be of the
age group U12, U13, U14, U15, U16, U18 and U19.
3 CLUB COLOURS
All teams will play in green and white. These
colours cannot be changed for a period of three years and then only at an
Extraordinary General Meeting (EGM).
4 AIMS
The aims of the Club are to promote Mini, Junior,
and Youth football in Caerleon and District. To raise money to provide adequate
equipment and facilities, first and foremost in order to achieve these aims.
5 ADDRESS
The registered address of the Club will be that of
the General Secretary.
6 CONTROL
The affairs of the Club shall be managed by a
Committee to consist of the following officers:
Chairman, Vice Chairman, General Secretary, Fixture Secretary (mini and youth) and Treasurer. Other members
of the Committee shall be made up of team managers, coaches or parents.
7 ELECTION OF OFFICERS AND OTHER COMMITTEE MEMBERS
Election of officers and other committee members shall
take place at the Annual General Meeting (AGM). Officers once elected shall be
invited to serve for a period of 3 years. Nominations for any of the positions
must be made in writing to the General Secretary, 14 days before the AGM and
must be signed by the Proposer, the Seconder and the Nominee.
In the event of any Officer or Committee Member
being found guilty of Gross Misconduct, the officers and the Committee have the
right to remove that person by a majority 70:30 decision.
8 SELECTION OF
TEAM MANAGERS AND COACHES
Any person wishing to manage, or assist a manager,
in the running of a team must complete a staff registration form (available
from the General Secretary). The persons appointed must agree to the Rules and
Regulations of the Club and will be given assistance in any way the Officers
think necessary.
9 DUTIES OF OFFICERS
a) Chairman and Vice Chairman
Duties:
To chair the AGM, EGM and Committee meetings. Agree
the agenda of the meetings with the General Secretary. Will co-ordinate fund
raising events and the activities of the Committee as and when appropriate.
b) General Secretary’s duties:
Take minutes of the AGM, EGM, and Officers and
Committee meetings. Receiving and communicating all non-fixture related
correspondence, e.g. League, Sponsors etc. Be responsible for all duties
normally associated with the post.
c) Treasurer’s duties:
To be responsible for the collection of all monies
due to and accrued to the Club. To record all transactions of monies credited
and debited in the cash book and maintain up to date records at all times. To
bank all receipts into current or interest bearing accounts. To raise all
cheques and, where possible, should be one of the two signatories required.
Will provide cash books, paying in books, bank statements etc for inspection at
the AGM or earlier if an audit is required.
d) Fixture Secretaries duties:
To be responsible for all fixture correspondence
with the League. To inform all teams of their fixtures and advise of any
alterations as may occur. To arrange home pitches and their allocations and
when possible arrange all training facilities for the Club.
To deal with all match reports from all teams as per
the rules set out in the League Handbook. Will keep up to date records of all
home fixtures and training facilities used by the Club.
10 DUTIES OF
TEAM MANAGERS AND COACHES:
Attend a recognised First Aid Course and pass.
Attend a FAW Football Leaders Course and pass. Be responsible for the
discipline and general well being of all their team members at training
sessions and matches.
They must account to the Treasurer for all
subscriptions, membership fees collected and must keep a record of payments
made.
They must complete match reports on the official
League Form provided and they must deliver same to the Fixture Secretary before
5PM on the day the match is played.
NB- Failure to comply will result in the Club being
fined. This will then be charged to the offending team.
They must use discretion when deciding to suspend or
ban a player for persistent misconduct on or off the pitch. If this matter
arises, however, he must first agree the course of action with the Officers who
will then take the appropriate action.
11 MEETINGS
a) Meetings will be held on a
monthly basis, generally on the second Monday of each month. The format will
follow a formal agenda. Voting will be by a majority decision with the Chairman
having the casting vote.
b) AGM- This will be held on
the third Monday in June, or another appropriate date nearest this, at the
discretion of the General Secretary. The
venue will be arranged at least 14 days prior to the AGM.
The format will include the Minutes of the
last AGM, Matters Arising, Financial Reports, Annual Reports, Election of
Officers, Committee, Team Managers and Coaches. Any Other Business.
A quorum shall consist of
five members of which 2 must be officers. Three weeks notice of the AGM is
required. Parents must be invited and must be allowed to contribute to the
meeting, however, no voting will be allowed.
c) EGM-This may be called at
any time by a member of the Committee or Officers. Notice of at least 14 days
must be given for an EGM. Voting and quorum rules as per AGM.
d) Attendance of Officers and
Committee Members- if a committee member fails to attend on 3 consecutive
occasions, then the relevant Committee has the right to withdraw that members
right to serve if the General Secretary has not been informed of such absence.
12 WINDING UP
In the event of the Club
being wound up then all assets are to be sold and all proceeds and cash left in
the bank accounts are to be paid to Caerleon Carnival Committee and Caerleon
Civic Society.
13 NON-EXECUTIVE OFFICERS
a)
Honorary President/s - Candidates will offer significant benefit to CJYFC in a
Financial, Technical or Leadership capacity. Candidates will normally be known
for their contribution to business, sport or the local community. The President
will be elected for between 1 and 3 years. The President may be re-nominated at
the end of the elected term.
b)
Honorary Vice-President/s - Nominations will be considered for individuals who
have made a significant contribution to the running or development of CJYFC.
Managing a CJYFC team for a number of years will not in itself be sufficient
contribution. Vice Presidents will be appointed until de-selected by the CJYFC
Committee as per the constitution.
c) Appointment and
Deselection of Non-Executive Officers -
·
In advance of the AGM, the Proposer will check with the CJYFC Secretary
that the nominee fulfils the criteria laid down in the constitution. The CJYFC
Committee will accept by a majority vote of the Committee that the nominee is
to be voted upon at AGM
·
A candidate for President or Vice President will be proposed and
seconded at the AGM and accepted by a majority vote of those present.
·
The CJYFC Secretary will notify the President/Vice President of
appointment in writing. The President/Vice President will accept in writing to
the Secretary.
·
Presidents and Vice Presidents will be deselected by a majority vote of
the CJYFC Committee at any time and informed in writing by the Secretary in the
following circumstances:
o
To reduce the numbers of Presidents/Vice Presidents as the Committee
deems necessary
o
Behaviour or previous behaviour of the President/Vice President is
deemed incompatible with CJYFC objectives as determined by the Committee
·
It is acceptable to appoint one or more Presidents and/or Vice
Presidents at any time. Both positions can be left unfilled until suitable
candidates are proposed.
·
President and Vice President are Honorary positions :
o
They will have no vote at Committee Meetings or AGM (except if they
fulfil another role as Committee Member or Player’s parent)
o
They will not normally attend Committee Meetings
o
They will be invited to attend AGM and End of Season Presentation but
they will only speak at the request of the CJYFC Committee